The contractor consultation software, from tender to contract

Why dedicated contractor consultation software?

Running a tender by email means juggling a pricing-schedule template in Excel, scattered documents, and a tracking spreadsheet that drifts out of sync at the first follow-up.

A dedicated consultation tool starts from the tender package you have already assembled, sends the pricing breakdown to the selected companies and keeps a record of every negotiation round in one place.

How it works

Three steps, a single entry:

• Choose the lots to consult and the recipient companies from your tracking list.
• Send the tender package by email, with the pricing breakdown generated from the take-off (one sheet per lot) attached or as a link.
• Centralize the bids you receive round after round: reply dates and amounts land in the tracking table.

What you get

• A consultation tracking table: companies, contacts, lots, revisions, sent and reply dates.
• A pricing breakdown generated from the take-off, ready for each consulted company to fill in.
• A history of sent packages and negotiation rounds, with the amounts received per lot.
• Lot and contract tracking: company, contact and formalisation (launched, in signature, signed, amendment).

From consultation to contract, with no re-entry

In BuildOS, consultation is not an isolated file: the take-off feeds the pricing breakdown, the schedule goes out for consultation, and the bids you receive feed the comparison and the budget directly. Enter it once — the data flows through every module.

The result: genuinely comparable bids, lot tracking that stays up to date, and a package that stays consistent from brief to site — through to the awarded company and the formalisation of its contract.